Adjusting Quantity on a Scout Booking on CheckFront

Adjusting Quantity on a Scout Booking on CheckFront

Standard Operating Procedure (SOP) 


SOP Details

Title

CheckFront Booking

Adjusting Quantity on a Scout Booking

Location

Campsite

SOP Number

FAC-SOP-07

Activity Description

When a Scout Group makes a booking within the CheckFront System they will not know their final attendance numbers. Under the direction of their respective Campsite Management Committees, Caretakers/wardens are responsible for confirm final numbers 

This document defines the process required to update the numbers in CheckFront and close the booking from a campsite perspective

Associated Forms, References or other SOPs

nil



No.

Procedure Steps

Responsible Person

1.

Confirm final numbers with leader in charge of internal scout booking. This must be done while they are attending site

Caretaker/Warden

2.

Login in to check front, and open booking


Caretaker/Warden

3.

Click on the edit tab






 


Caretaker/Warden

4.

Check on the change button, next to the “Baden Powell Scout Camping” inventory item:



 




Caretaker/Warden

5.

Adjust the number listed in the “Qty” field to match the number of attendees, including leaders




 


Caretaker/Warden

6.

Then click save




 


Caretaker/Warden

7.

Click on the Invoice tab




 


Caretaker/Warden

8.

Add a note to say the following text:

Final numbers confirmed as <##> youth and <##> leaders as confirmed with <leaders name> onsite


And click on the Show on invoice button, and then create



 

 



Caretaker/Warden

9.




 
Change 
the booking status to “READY TO INV”

 


Caretaker/Warden

10.

From this point the Branch Support Office will handling the invoice, accounting treatment and account payable

Branch Support Office




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