Guidance on how to claim funds from your grant
The rules regarding the usage of grant
funds are set out in QBSI 6.5.
The grant funds have been allocated to
a unique account number held at the Branch Support Office.The preferred method of expenditure is for
payments to be made by the Branch Support Office on behalf of your
Formation.The advantage is that the
grant account pays the GST exclusive value and the Branch Support Office
arrange the full payment of the invoice and claim back the GST.
Please send all requests for payment
against the grant to the Grants Officer, confirming that the goods/services
have been received and attach the Supplier tax invoice. If
the Group has paid for goods or services direct, a tax invoice must be
submitted for the Group to be reimbursed.
The preferred method of payment is by
direct deposit to the contractor/suppliers bank account, please ask the
supplier to provide the correct BSB and bank account details with the
All tax invoices must be dated after
the grant was awarded and when requesting tax invoices, please ask the supplier
to make the invoices out as follows:
The Scout Association of Australia, Queensland Branch Inc.
32 Dixon Street AUCHENFLOWER QLD 4066
The Formation name and address.
If your contractor / supplier is not
registered for GST, Scouts Queensland will not be able to reclaim the GST
against the invoice and therefore the full value of the invoice will have to be
charged to the grant account. Where
possible please check the GST status of your contractor / supplier prior to
Please note the project must be
completed prior to the acquittal date.
Failure to spend the allocated amount in the required time period may
cause the Grant to close and any funds needed to complete the project will have
to be raised by the Formation. If you
are unable to complete the project by the completion date, please notify the Grants Officer in writing and request an extension of time sufficient to
complete the project.
The grant must be used for the purpose
for which it has been approved as set out in the award letter, items not
approved are not funded and cannot be purchased with grant funds.
Once the expenditure has been
completed please ensure that the Formations Property Return is updated to
reflect the new purchases / buildings to ensure that the Group has adequate
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