Accessing Microsoft 365 for the First Time
To begin, you will need your computer with a web browser open and a smart device with a camera.
To access Microsoft 365 apps, including Outlook for emails, click on the MSOffice 365 link in the Members Home site:
Or go directly to the Microsoft Sign in page: https://portal.office.com/Home
You will be prompted to enter your username and click next, then enter your password and click Sign in.
Your username is [YourMemberNumber]@scoutsqld.com.au and your password, will have been sent to your personal email address when your account was activated. If you have not received these login details, please contact techsupport@scoutsqld.com.au
The address that you use to sign in will always be your member number address even if you have another role-based address.
The next step is to set up two factor authentication on your account. This is done through the Microsoft Authenticator App.
Press Next on the following pages until the QR code is displayed.
When the QR code is displayed, DO NOT click next yet
If you would like to use an authenticator program other than Microsoft's, click "I want to use a different authenticator app" and follow the instructions from your chosen app.
When the QR code is displayed, you will need to download the Microsoft authenticator app onto your Smart Device, this can be a tablet or a smart phone.
Open your Device's app store and search for Microsoft authenticator. The listing in the store should look like this:
If it is not yet installed, clicking "Get" will download it onto your device, otherwise clicking "Open" will open the already installed app.
Once installed, open the Microsoft Authenticator App and click the plus icon in the top right of the screen to add a new account, then select the Work or School Account option, then Scan QR code.
The app will open the camera, line it up with the QR code on your computer screen and it will automatically add the account.
When asked to allow permissions for notifications and camera use, click Allow.
Now that the app has been set up, click Next on your computer and a code will be generated. On your App, you will be prompted to enter the code as shown below:
If done correctly, you can click Done to move to the next page.
The next step is to create your new password. The current Password is the one that was sent to you.
Your new password needs to be at least eight (8) characters long and contain at least three (3) of the following:
- Lowercase letters
- Uppercase letters
- Numbers
- Symbols
Your password must also not contain your member number or any common words or phrases (Password123! will not be allowed).
Once you have signed in, you can select to stay signed in to reduce the number of times you need to enter your details and authenticate.
Please only do this on a computer you own, never on any public networks or devices owned by someone else.
The home page for Microsoft 365 is Copilot. You can access Microsoft 365 programs by clicking Apps in the menu on the left which will open the Apps page:
There are several Microsoft 365 apps and which ones you need to use will depend on your role. Some commonly used apps are:
- Outlook - To view and respond to emails
- OneDrive - To store files for Scouts use
- Teams - To send direct messages to other members, share files and access group messaging for your section
If you click the three dots on any of your apps, you can pin them to the main page for convenience. You can also bookmark the app pages directly; how to do this will vary depending on the browser that you are using.
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