Trees play a vital role in creating vibrant and sustainable Scout properties and community spaces. They provide shade, enhance aesthetic value, support biodiversity and improve air quality, making them a long-term investment in the natural environment of campsites and Scout Dens. Beyond environmental benefits, trees contribute socially and economically by reducing heat, enhancing community enjoyment and fostering a connection to nature.

 As stewards of community land, Scouting volunteers have a responsibility to manage trees effectively. Proper care ensures their longevity, maximises their environmental contributions and provides safe and enjoyable spaces for Scouts and the wider community. This document offers practical guidance for Leaders and volunteer teams on how to plant, maintain and manage trees responsibly in both Scout properties and community settings.

The success of trees begins right at the start when planting. The first step in successful tree planting is choosing the right location. Poor site selection can lead to long-term problems such as damage to infrastructure, unhealthy trees or increased maintenance needs. A well-chosen planting site will provide the foundation for the tree's long-term health and stability. Consider the following factors:

1. Space for Growth
• Ensure the tree will have adequate space for both its roots and canopy to grow. Avoid planting in confined areas where roots may interfere with foundations, pathways or underground utilities.
• Plan for the mature size of the tree to prevent overcrowding and conflicts with other trees or structures.
2. Proximity to Infrastructure
• Avoid planting trees too close to buildings, fences or Scout Dens to prevent future damage from roots or falling branches. 

• Be mindful of nearby power lines, ensuring the tree's growth won’t interfere with utilities over time.
2. Environmental Conditions
• Evaluate light conditions: ensure the tree’s sunlight requirements match the chosen location.
• Consider proximity to heavy traffic, such as frequently used walking paths, parking lots or campsites, to avoid stress on the tree and minimise safety risks.
3. Soil and Drainage
• Assess the soil quality and drainage capabilities of the planting site. Trees thrive in well-draining soil with the appropriate pH level and nutrient composition.
• If necessary, amend the soil or choose species suited to the existing soil conditions.

Steps for Planting Trees on Scout Properties

Once the ideal site has been selected, follow these steps to ensure proper tree planting:

1. Choose the Right Tree Species
• Select species that are native to the area or well-adapted to the local climate. Native trees often require less maintenance and support local wildlife.
• Consider the purpose of the tree: shade, windbreak, aesthetics or habitat.
2. Prepare the Planting Site
• Clear the area of weeds, debris or other obstacles that may hinder the tree’s growth.
• Dig a hole that is twice as wide as the tree’s root ball but no deeper than its height to allow roots to spread.
3. Plant the Tree Correctly
• Gently place the tree in the hole, ensuring the root collar (where the roots meet the trunk) is level with or slightly above the soil surface.
• Backfill the hole with soil, tamping it down gently to eliminate air pockets. Avoid compacting the soil too tightly.
4. Water and Mulch
• Water the tree thoroughly immediately after planting to help settle the soil and establish the roots.

• Apply a layer of mulch around the base of the tree, leaving a small gap around the trunk to prevent rot. Mulch helps retain moisture and regulate soil temperature.
4. Stake if Necessary
• If the tree is in a windy area or has a weak trunk, use stakes to provide temporary support. Remove stakes after the tree is established (approximately one year).

Additional Considerations for Scout Properties

Scout properties often host large groups and activities that can impact trees. Consider these additional factors:

• High-Traffic Areas: Protect young trees from being trampled by Scouts and visitors using temporary fencing or signage.
• Future Planning: Incorporate tree planting into property improvement plans, ensuring a balance between open spaces and shaded areas.
• Educational Opportunities: Use tree planting as a learning activity for Scouts, teaching them about environmental stewardship and the importance of trees.

 Tree planting is an investment in the future of Scout properties. By carefully selecting planting sites and following best practices, Leaders can ensure that trees thrive and provide benefits for generations to come. For further advice or to consult with an arborist or local tree care professionals.

Managing Scout properties, including campsites and dens, often includes the responsibility of maintaining landscaping and trees. Trees are valuable assets, providing shade, beauty and a connection to nature. However, they can also pose risks if not properly cared for. To ensure the safety and health of trees on Scout properties, obtaining arborist reports is an essential step.

What is an Arborist Report?

An arborist report is a professional document prepared by a qualified arborist. It provides detailed insights into the condition of trees on a property, identifying any existing issues, damages or areas of concern. These reports are essential tools for understanding the health, structural integrity and maintenance needs of trees.

 For Leaders, arborist reports offer the information needed to make informed decisions about tree care and risk management, ensuring the safety of Scouts, volunteers and visitors.

Why Scout Properties Need Arborist Reports

Scout properties, particularly campsites, often have significant tree coverage, creating a natural and engaging environment for activities. However, these trees can pose risks if they are diseased, damaged or unstable. Key reasons to obtain arborist reports include:

1. Assessing Tree Health and Safety
• Arborists can identify issues such as disease, pest infestations or structural weaknesses.
• Early detection allows for proactive measures to mitigate risks, such as tree pruning, treatment or removal.
2. Preventing Accidents and Damages
• Unstable or damaged trees can pose a threat to property, tents or individuals on site.
• Regular assessments reduce the risk of falling branches or trees, particularly during storms or strong winds.
3. Supporting Long-Term Tree Care
• Arborist reports provide recommendations for ongoing maintenance and care, helping to preserve the health and lifespan of trees.
• They guide planting and replacement strategies to maintain a sustainable and safe landscape.

Recommendations for Leaders

To ensure the health and safety of trees on Scout properties, the following steps are recommended:

1. Schedule Regular Arborist Assessments
• Arrange for a formal arborist report at least once every three years,
• Additional assessments should be conducted after significant weather events or if visible tree damage is observed.
2. Develop a Tree Management Plan
• Use the findings from arborist reports to create a comprehensive tree care plan.
• Include a schedule for pruning, treatment and replacement as needed. 

3. Prioritise Campsite Safety
• Pay special attention to trees in high-use areas such as campsites or activity areas, where individuals may be sleeping or spending extended periods.
• Remove or stabilise trees that pose immediate risks to campers or structures.
4. Engage Qualified Professionals
• Ensure that arborist assessments are carried out by certified and experienced arborists.
• Follow their recommendations for tree care and risk mitigation.
5. Maintain Records
• Keep copies of all arborist reports and related maintenance records.
• Use these documents to demonstrate proactive property management and due diligence in risk assessment.

 Benefits of Arborist Reports for Scout Properties

Investing in arborist reports offers several benefits for Leaders and Formations, including:

• Identification of Tree Health Issues: Early detection of disease, pests or structural problems.
• Assessment of Potential Risks: Clear understanding of hazards and areas requiring attention.
• Guidance on Tree Maintenance and Care: Professional advice on pruning, treatment and long-term management.
• Enhanced Safety and Liability Management: Proactive risk management reduces the likelihood of accidents and legal issues.
• Preservation of Natural Assets: Healthy trees contribute to the aesthetic and environmental value of Scout properties.

By obtaining regular arborist reports and implementing the recommendations they provide, Leaders can ensure the safety and sustainability of trees on their properties. This proactive approach not only enhances the environment for Scouts and visitors but also demonstrates responsible stewardship of valuable community assets.

For further assistance or to arrange an arborist assessment, consult with local arborist services or reach out to the Branch Support Office, Facility and Risk Team.

Proper pruning is essential for maintaining tree health and structure while ensuring safety in natural spaces. By removing dead, diseased or weak branches, you can improve tree vitality and reduce hazards. Avoid harmful practices like "topping", which weakens trees and promotes decay. Instead, focus on strategic pruning to support natural growth patterns and only remove what is necessary. Always prune at the appropriate time of year and follow safe practices to protect both the tree and yourself.

Assessing the Need for a Professional Arborist

Tree pruning can vary in complexity. For tasks involving specialised equipment or significant safety risks, always engage a qualified arborist. These tasks include:

• Trimming trees near power lines.
• Removing large dead or dangling branches.
• Pruning big branches near buildings or homes.

For small-scale pruning, using a high-quality pole saw can enhance safety and efficiency. Always have someone nearby when pruning in case of an accident.

When to Prune Trees

In Australia, tree pruning timing depends on the species and local conditions. For deciduous trees, late autumn to early winter is ideal. During this time, bare branches make the tree structure more visible and pruning encourages healthy regrowth in spring.

Seasonal Considerations:

• Avoid pruning during high sap flow periods, such as mid-to-late summer for certain species, as this can stress the tree.
• To prevent the spread of diseases like oak wilt, avoid pruning oak trees during late spring to mid-summer when beetles and pests are most active.

Safe Practices for Pruning Diseased Branches

When removing diseased branches, take steps to prevent spreading infections:

• Disinfect pruning tools with a 10% bleach solution between each cut.
• Safely dispose of infected branches, adhering to local biosecurity guidelines.

By understanding the timing and techniques for tree pruning, Scouts can help maintain safe and healthy natural spaces. When in doubt, consult a professional arborist for guidance or assistance. Pruning with care and knowledge ensures trees thrive for the benefit of the community and the environment.

Construction and landscaping projects can severely damage tree roots, leading to long-term decline. Clearly mark root zones during projects and avoid soil compaction or excavation in these areas. For high-risk scenarios, consult with an arborist to mitigate potential harm.

Considering Construction Work Around Trees

Construction and landscaping projects, such as building new facilities, upgrading paths, or installing utilities, can pose significant risks to trees if not carefully planned. Tree roots are particularly vulnerable to damage, and harm to this vital system can lead to the tree’s long-term decline or death. Leaders overseeing projects on Scout properties must take proactive measures to protect trees during construction activities.

1. Identify and Mark Root Zones
• Clearly mark the root zones of nearby trees before starting any construction or landscaping work. The root zone typically extends outward to the tree’s drip line (the furthest point of the canopy).
• Use visible markers such as fencing or signage to ensure workers and volunteers understand and respect the protected area.
2. Avoid Soil Compaction and Excavation
• Heavy machinery and foot traffic can compact soil, reducing oxygen and water availability to the roots. Establish no-go zones around trees to prevent compaction.
• Avoid excavation within the root zone, as cutting or damaging roots can destabilise the tree and leave it vulnerable to pests and disease.
3. Minimise Changes to Soil Levels
• Adding or removing soil around the base of a tree can disrupt the root system and alter the natural drainage patterns. Maintain existing soil levels as much as possible to preserve tree health.
4. Use Protective Measures for High-Risk Scenarios
• For projects that must occur near trees, implement protective measures such as temporary root barriers or mulch pads to reduce the impact of construction activities.
• Coordinate with project managers to adjust plans if tree protection areas are at risk.
5. Consult with an Arborist
• In high-risk scenarios or when working near mature or significant trees, consult with a certified arborist. They can assess potential risks, provide recommendations and guide tree protection strategies.
• An arborist can also assist in creating a tree protection plan, ensuring compliance with local regulations and best practices.
6. Communicate with Volunteers and Workers
• Educate all volunteers, workers and contractors involved in the project about the importance of tree protection and the specific measures in place.
• Provide clear instructions and regular reminders to prevent accidental damage.

By carefully planning and implementing protective measures, Leaders can ensure that construction and landscaping projects enhance their properties without compromising the health and safety of valuable trees. Proper tree protection not only preserves the natural environment but also upholds Scouting’s commitment to sustainability and environmental stewardship.

Tree work, whether it involves pruning, removing or planting, is a valuable part of maintaining and enhancing Scout properties. However, it is essential to comply with local, state and federal regulations to protect the environment and avoid significant legal and financial consequences.

Why Permits and Regulations Matter

Many local councils and government authorities enforce strict regulations on tree work, particularly concerning native or significant landscape trees. These rules aim to preserve ecological balance, protect endangered species and maintain the visual and environmental value of an area. For Scouts, respecting these regulations aligns with the movement’s values of sustainability and environmental stewardship.

Key Scenarios Requiring Permits in Queensland

In Queensland, permits or approvals may be necessary for:

• Pruning or Removing Protected Vegetation
  Includes any vegetation classified as endangered, of cultural significance or located in conservation zones.
• Construction or Excavation Near Tree Root Zones
  Tree root systems are critical to their stability and health. Digging or construction too close can damage or destabilise trees.
• Significant Landscape Tree Maintenance
  Trees that contribute to the local landscape or provide critical habitat often require special permissions for pruning or upkeep.

Check with your local council or regional authority for the specific requirements in your area.

How to Apply for Permits

When permits are required, the application process typically involves:

1. Submitting Supporting Documents
   These may include site plans, photographs and arborist reports.
2. Justifying the Request
   Explain the necessity of the work, such as safety concerns, property damage or planned developments.
3. Compensatory Actions
   Some councils may require replacement planting or payment of fees to offset the environmental impact.

Always allow sufficient time for permit approvals, as the process may take weeks or longer depending on the complexity.

 Avoiding Penalties

Unauthorised interference with protected vegetation can result in hefty fines or legal action. Penalty amounts vary but can be substantial, especially for significant breaches.

1.  Individual Accountability: If a volunteer or employee acts without proper permits or fails to comply with regulations, they may be held personally liable for any fines or penalties incurred.

• Scouting Policy: Leaders and volunteers are encouraged to prioritise due diligence and seek clarification before initiating tree work. This ensures compliance and protects both the individual and the organisation.

 Best Practices for Volunteers

1. Consult Authorities Early
   Contact your local council, arborist or Facilities and Risk team on facilities@scoutsqld.com.au before making any decisions.
2. Educate Scouts
   Use tree work projects as a learning opportunity to teach Scouts about local ecosystems, the importance of vegetation and the legal frameworks protecting them.
3. Engage Qualified Professionals
   For complex or high-risk projects, hire licensed arborists or environmental consultants to ensure compliance and safety.
4. Document Everything
   Keep records of communications, permits, and plans to demonstrate compliance if needed.

Fostering Respect for Nature

Scouts Queensland encourages all members to respect and protect natural spaces. As volunteer leaders, you play a crucial role in modelling and instilling this respect in Scouts. Understanding and adhering to tree work regulations is not just about avoiding penalties but about demonstrating the importance of preserving vegetation for future generations.

Tree removal is a significant decision that should be approached with care and responsibility, especially in Scouting where environmental stewardship is a core value. Leaders must ensure tree removal aligns with legal requirements and ethical practices while prioritising safety and sustainability. Here’s what volunteer leaders need to know:

 When is Tree Removal Appropriate?

Tree removal should only be considered as a last resort after exploring other viable options. Permits are typically only granted for specific, justifiable reasons such as:

• Public Safety Risks or Property Damage
  Trees that pose an immediate threat to safety - such as those at risk of falling or with large, unstable branches - may need to be removed to protect people and property.
• Poor Tree Health That Cannot Be Remedied
  If a tree is dead, dying or significantly diseased and there are no feasible treatments to restore its health, removal may be necessary to prevent hazards or the spread of disease to nearby trees.
• Interference with Essential Infrastructure
  Trees causing significant obstruction or damage to critical infrastructure - such as power lines, underground utilities or Scout facilities - might need removal if no alternative solutions (e.g., pruning or root barriers) are practical.

When is Tree Removal Not Justified?

Councils and regulatory bodies typically do not grant approval for tree removal based on minor inconveniences. Volunteer leaders should be prepared for rejection of requests based on:

• Leaf Drop
  While falling leaves can be messy, they are a natural process and not a valid reason for tree removal.
• Shading
  Complaints about blocked sunlight are generally not considered a sufficient cause for removal, as shading is part of a tree’s natural contribution to the environment.
• Blocked Views
  Obstruction of scenic views or vistas is usually deemed an aesthetic inconvenience rather than a valid safety or environmental concern.

In these situations, minor pruning or other adjustments may be more appropriate and acceptable alternatives to full tree removal.