A Guide to Completing the Annual Property Return
Introduction
As part of Scouts Qld's insurance renewal process and as specified under QBSI 5.6.8. , formations are required to review and validate their property records and values through the Annual Property Return. This directly impacts the insurance rechange amount that all formations receive in April.
The Annual Property Return exercise begins in August/September, all formations' Leaders in Charge will receive an email from Scouts Qld's Branch Facilities and Risk Team with the Annual Property Return forms to be completed, signed and returned by the specified due date. The property records and values received through the Annual Property Returns will be updated on SMS and Insurance Record by October/November. It will then go through extensive reviews by Scouts Qld's Insurance Management Committee before the current insurance policies expire in March for renewal by April, as per Scouts Qld's Financial Year.
Annual Property Return submission is a pre-requisite for Grant and Building Application. It is recommended that formations dedicate time to review and complete the property return forms during this annual exercise. If there are no changes to the property records and values, formations are still required to confirm by submitting the property return forms.
Formations are encouraged to inform Scouts Qld's Branch Facilities and Risk Team at any time the property records and values change, for an up to date SMS and Insurance Record, and the intended insurance coverage.
Annual Property Return Form
There are three sections to be completed, signed and returned to Scouts Qld's Branch Facilities and Risk Team.
Please email facilities@scoutsqld.com.au for a copy of your formation's Annual Property Return form.
SECTION A : Building |
Please go through this section for details and updates on Building Bands and Values. Then verify/update formation's Building Band and Building Value. Reduction in Building Value requires reasonable explanation for Chief Commissioner's Approval. |
SECTION B : Contents | Summary of Equipment |
Please verify/update formation's Total Value of Insured Equipment which would be the sum value from Summary of Equipment List. Formation would also need to submit the Summary of Equipment List. When a formation submits an insurance claim, it will be reviewed against its most recent Summary of Equipment List in branch record at the time of incident. |
SECTION C : Motor Vehicle, Trailer and Marine/Watercraft |
Please verify/update formation's Motor Vehicles, Trailers, Ride-On Mowers, Tractors, Marine and Watercrafts. Please also verify/update the Rego No./VIN/CHASSIS/Serial No./Engine No./Description/Specification/Use and the insured/current market value for each Motor Vehicle, Trailer and Marine item. The current market value should be based on its year of build/make, type, specs and conditions. Do note that there is a $500 Admin Fee for any insurance claim. Taking into risks and other considerations, formation can elect to forgo insurance if the value deems to be uninsurable. |
Building Band and Value
With the exception of Band 1, building replacement costs associated with each band shall be maintained by Scouts Queensland and updated from time to time. The banding is based on average costs for the building configurations and floor area as described in the Building Band and Value table below
Assumptions and Exclusions
- Building areas are based on total enclosed and covered areas (excluding
eaves soffits)
- All new builds must include PWD, Ambulant, unisex toilets (2-3 in total) for code compliance
- All new builds are single story, slab on ground (or can be re-built as single story SOG)
- Existing services connections are suitable for re-use without upgrade/alteration
- Excludes multiple buildings, car park, retaining walls
- Excludes AC, Solar
Please note that the values listed below are effective from 1 April 2026
|
Band |
Value |
Description |
|
A |
Based on Standalone Valuation |
This banding level is for buildings which do not fit into a standard plan. This will often be campsite infrastructure or significant Scout Halls, Branch Support Offices, etc. This
level will require a standalone valuation by a competent builder, valuer, or
architect once every three years |
|
B |
$899,120 |
Indicative of Large sized conventional Scout Hall up to 400m2 Conventional steel frame, steel cladding, internal wall linings, multipurpose space, full kitchen, meeting room/s, storage. |
|
C |
$674,800 |
Indicative of Large sized conventional Scout Hall up to 300m2 Conventional steel frame, steel cladding, internal wall linings, multipurpose space, full kitchen, meeting room/s, storage. |
|
D |
$513,600 |
Indicative of Medium size conventional Scout Hall up to 220m2 Convention steel frame, steel cladding, internal wall linings, multipurpose space, kitchenette, single meeting room, storage. |
|
E |
$320,850 |
Indicative of Small Basic Scout Hall up to 150m2 Based on standard proprietary shed, lined and insulated to building code requirements, single multi-purpose space, basic kitchenette, minimal storage. |
|
F |
$65,000 |
Removal and rehabilitation only |
|
G |
0 |
Insured by Council / Owner / Lessor / Licensor / Owner / Lessee (for Sub-Lease/Sub-Hire/Shared Use) NB: this will be dependent on Council’s policy and/or specified in lease/license/hire agreement |
|
No Building |
0 |
For Formations that do not have venue/building/facility
|
Non-Standard Configuration Scouts Hall
For Scouts Hall that does not fit the
standard configuration, additional costs for a rebuild may be as follows.
Formation that has a non-standard configuration Scouts Hall should be mindful of the additional costs and if the total cost is 90-100% of the currently specified building band value, consider upgrading to the next higher band value. 2 Storey Buildings | Add min
$300/m2 extra Add min $40K
for stairs |
Raised max 900 above ground level | Add min
$300/m2 extra Add min $65K
for PWD ramps, stairs |
Sloping or steep sites | Add for bulk
earthworks to suit single level building Add for new
retaining walls where existing are part of building or platform |
Car Park | Add where
existing will be impacted by new build |
Abnormal foundation conditions | Add where
ground conditions are known to be poor, reactive soils, etc |
Retaining Walls |
For more details on Building Band please go to Property Banding Explained Contents | Summary of Equipment
When it comes to insuring contents/equipment, we always recommend that Formations take the time to assess their needs carefully. Formations have the discretion to decide which items they want to insure and the intended value. Formations can elect to forgo insurance for all or part of its equipment/contents.
We encourage Groups to consider the following:
We encourage Groups to consider the following:
How often is the equipment used?
Do you have appropriately trained leaders to use and supervise it?
Are there alternative arrangements, such as borrowing from another formation?
If not insured, how could items be replaced if lost — for example, through grant funding?
The Summary of Equipment List with replacement value is required for items that formations intend to insure
Total value from the Summary of Equipment List will be the Total Value of Insured Equipment.
Items that could be listed are solar panels, furniture, fittings, portable equipment, electrical/electronic equipment, utensils, stationaries, trophies, regalia, libraries, activity gears and bash vehicles.
Please do not list Motor Vehicles (Trailers, Ride-On Mowers and Tractors) as well as Marine and Watercrafts (Canoes, Kayaks, Boats and Dinghy) in the Summary of Equipment List and include the value to the Total Value of Insured Equipment. They are to be listed in Form C - Motor Vehicle, Trailer and Marine.
The Summary of Equipment List form is a basic spreadsheet to capture the equipment/item, quantity and total replacement value of each equipment/item listed. If formations already have a similar list or inventory, it can be considered as a submission for the Annual Property Return.
Motor Vehicle, Trailer and Marine/Watercraft
Scouts Qld's Motor Vehicle Insurance Policy covers vehicle such as car, truck, van, bus, utility vehicle, ride-on mower, tractors and trailer. Whilst Marine Hull Insurance covers boat, dinghy, kayak, canoe and other watercrafts.
If formation intends to insure their Motor Vehicle, Trailer and Marine it is recommended that they are registered. Insurers require identification and proof of purchase/acquisition/ownership when an insurance claim is made. All formations' Motor Vehicles, Trailers and Boats should be registered under The Scout Association of Australia Queensland Branch Inc and approved by the General Manager as the Registered Operator.
Please email facilities@scoutsqld.com.au to arrange for your formation's Motor Vehicles, Trailers and Boats' registration.
When updating the Motor Vehicle, Trailer and Marine form please specify the following details;
- Type of Vehicle, Trailer, Marine and Watercraft
- Registration Number - from plate number, registration certificate or renewal notice
- Vehicle Identification Number (VIN) / CHASSIS Number / Hul Identification Number (HIN) - from the plate attached to the vehicle by the manufacturer, supplier's invoice or safety certificate
- Specification/Description and/or its use - Box Trailer, BBQ Trailer, Canoe Trailer etc
- Engine Number / Serial Number - for tractors, ride-on mowers, off-road utility vehicles, boats without VIN/CHASSIS Number/HIN
- Scouts Qld's Watercraft Certification Number / Model Number / Brand / Colour / Length - for boats and watercrafts without VIN/CHASSIS Number/HIN/Engine Number/Serial Number
- The current market value should be based on its year of build/make, type, specs and conditions.
For more details on Vehicle Insurance Fee and Making a Claim, please go to Vehicle Insurance Explained
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