SMS and Operoo sync overview

SMS and Operoo sync overview

Initial profile sync request

The Scout Membership System (SMS) is linked to Operoo in a number of ways. Member information is sent to Operoo automatically for new Members to initiate a profile request. This is only done once when the Member is approved from pending applications and uses the email address that is located in the "Operoo Profile email" field on their record in SMS.

Updating the Operoo Profile email field in SMS after the sync has been initiated for a Member will not automatically update the profile request. This process needs to be handled manually by the support team. Please email the name and membership number to operoo@scoutsqld.com.au to request a resync.

Nightly sync between SMS and Operoo

There is a nightly sync between the two systems that keep the member listing in Operoo up to date. When a Member is resigned their profile in Operoo is automatically archived. If a Member moves Sections or transfers to another Group their profile is moved in Operoo.

A sync of basic contact details from Operoo back into SMS also occurs nightly. Email addresses, postal addresses and phone numbers for Members are updated in SMS should the profile owner in Operoo update their information. You can view the history of these changes by clicking on the History button within the Members Summary page. In the screenshot below the CareMonkey API sync updated Home Address and Home Suburb information in December 2019.



Operoo Administrators and Staff

Administrators are automatically allocated to each Scout Group based on their appointment in SMS. The invitation to become an administrator or Staff for Group is issued through Operoo following the nightly sync. The following table indicate the current appointments that are synced with Operoo as an Administrator and/or Staff.

Title

Sync

Administrator

Staff

Group Leader

Yes

Yes

Yes

Assistant Group Leader

Yes

Yes

Yes

Joey Scout Leader

Yes

No

Yes

Assistant Joey Scout Leader

Yes

No

Yes

Cub Scout Leader

Yes

No

Yes

Assistant Cub Scout Leader

Yes

No

Yes

Scout Leader

Yes

No

Yes

Assisant Scout Leader

Yes

No

Yes

Venturer Scout Leader

Yes

No

Yes

Assistant Venturer Scout Leader

Yes

No

Yes

Adult Member (Chairman)

Yes

No

Yes

Adult Member (Treasurer)

Yes

No

Yes

Adult Member (Secretary)

Yes

No

Yes

Assistant District Commissioner

Yes

No

Yes

Assistant District Commissioner (Adult Training and Development)

Yes

No

Yes

Assistant District Commissioner (Adventurous Activities)

Yes

No

Yes

Assistant District Commissioner (Development)

Yes

No

Yes

Assistant District Commissioner (Group Support)

Yes

No

Yes

Assistant District Commissioner (Resources)

Yes

No

Yes

Assistant District Commissioner (Youth Program)

Yes

No

Yes

District Chaplain

Yes

No

-

District Commissioner

Yes

Yes

Yes

District Leader

Yes

No

Yes

District Leader (Adventurous Activities)

Yes

No

Yes

District Leader (Cub Scouts)

Yes

No

Yes

District Leader (Joey Scouts)

Yes

No

Yes

District Leader (Rover Adviser)

Yes

No

Yes

District Leader (Scouts)

Yes

No

Yes

District Leader (Venturer Scouts)

Yes

No

Yes

Assistant Region Commissioner

Yes

No

Yes

Assistant Region Commissioner (Adult Training & Development)

Yes

No

Yes

Assistant Region Commissioner (Adventurous Activities)

Yes

No

Yes

Assistant Region Commissioner (Cub Scouts)

Yes

No

Yes

Assistant Region Commissioner (Development)

Yes

No

Yes

Assistant Region Commissioner (Group Support)

Yes

No

Yes

Assistant Region Commissioner (Joey Scouts)

Yes

No

Yes

Assistant Region Commissioner (Resources)

Yes

No

Yes

Assistant Region Commissioner (Rover Scout Adviser)

Yes

No

Yes

Assistant Region Commissioner (Scouts)

Yes

No

Yes

Assistant Region Commissioner (Venturer Scouts)

Yes

No

Yes

Assistant Region Commissioner (Youth Program)

Yes

No

Yes

Region Activity Leader (Activities)

Yes

No

-

Region Adviser (Rover Scout Adviser)

Yes

No

Yes

Region Chaplain

Yes

No

-

Region Commissioner

Yes

No

Yes

Region Leader

Yes

No

Yes

Region Leader (Joey Scouts)

Yes

No

Yes

Region Leader (Rover Adviser)

Yes

No

Yes

Region Leader (Scouts)

Yes

No

Yes

Region Leader (Venturer Scouts)

Yes

No

Yes